Exact Online Integration for Magento 2
Magento 2 Exact Online Integration for Automated Accounting
The Exact Online integration for Magento 2 connects your webshop directly to the Exact Online accounting platform, allowing orders, invoices, and customer data to be automatically synchronized with your administration.
This Magento Exact Online integration is designed for merchants who want to automate their bookkeeping and reduce manual work. Financial data from Magento is transferred directly and accurately to Exact Online, ensuring your accounting always reflects the current activity of your store.
Instead of exporting CSV files or relying on external middleware, this extension synchronizes relevant order data directly with Exact Online via a secure API connection. Customer data, invoice details, and VAT information are structured according to Exact Online standards.
This module is suitable for both merchants and developers and integrates seamlessly with Magento cron and order workflows. This provides reliable automation, clear synchronization insights, and efficient accounting processing.
Automate your Magento accounting
Automatically synchronize orders and invoices from Magento 2 to Exact Online and reduce manual work.
Maintain accurate financial data
Ensure order totals, VAT data, and customer information are processed correctly in Exact Online.
Save time and prevent errors
Avoid manual exports and duplicate data entry between Magento and Exact Online.
Native Magento integration
Built specifically for Magento 2 and fully aligned with Magento workflows, cron processes, and API integrations.
Why a Magento Exact Online Integration Matters
A reliable Magento Exact Online integration ensures your webshop and accounting system work seamlessly together. Without a direct integration, orders often need to be transferred manually or processed via exports, which is time-consuming and error-prone.
With this Magento 2 extension, orders are automatically prepared for processing in Exact Online once they meet the configured conditions. This prevents duplicate data entry and keeps your accounting aligned with actual Magento order data.
For growing webshops, a stable Magento accounting integration is essential. You save time, improve accuracy, and maintain control over your financial processes without increasing administrative workload.
Magento Exact Online Integration without Middleware
This Magento Exact Online integration uses a direct connection to the Exact Online API from Magento 2, without relying on middleware or third-party systems.
This means order data, invoices, and customer information are sent directly from Magento to Exact Online. This ensures faster and more stable processing while eliminating dependency on external platforms.
The module communicates with Exact Online using secure API credentials and stores all synchronization results within Magento. This provides full transparency and allows you to easily analyze and resolve any issues.
This direct approach makes the integration more reliable, secure, and efficient for daily use.
Full Overview and Control within Magento 2
The Exact Online integration provides a detailed synchronization overview within the Magento admin panel.
Administrators can track the status of orders and invoices, including processing states, logging information, and synchronization results.
Common statuses include:
- Pending
- Queued
- Synced
- Error
Each synchronization includes timestamps and details, giving you full insight into all accounting activities and allowing you to quickly resolve any issues.
Additionally, synchronizations can be retried manually or processed in bulk. Developers can use CLI commands to test the connection and monitor synchronization processes.
Reliable Accounting Synchronization for Magento 2
The Magento 2 Exact Online module integrates directly with Magento’s standard order and invoice workflows.
When an order is placed, the extension determines based on configured rules whether it should be synchronized. Once the conditions are met, the order is added to the queue.
Synchronization process:
- Order is created or invoiced in Magento
- Module validates synchronization rules
- Order data is added to the queue
- Magento cron processes the queue
- Exact Online API receives and processes the entry
By using Magento cron, synchronization runs automatically and reliably in the background without impacting your webshop performance.
Only essential data is sent to Exact Online. API credentials are stored securely and the connection can be tested directly from the Magento admin.
How the Magento 2 Exact Online Integration Works
The Magento 2 Exact Online integration automatically synchronizes data between your webshop and Exact Online. Orders from Magento are converted into sales entries in Exact Online, including VAT breakdown, ledger accounts, and customer data.
Synchronization runs via a direct API connection and can be executed automatically through a queue or cron process. This ensures your accounting stays up to date without manual intervention.
The following data is synchronized:
- Invoices and credit memos
- Customer data and debtors
- VAT distribution and ledger accounts
This reduces manual work, minimizes errors, and ensures efficient accounting processing.
Error Handling and Logging within Magento 2
All communication with Exact Online is logged within Magento. If an error occurs during synchronization, you can immediately see what went wrong and easily retry the process.
This logging provides full control over the data flow between Magento and Exact Online and allows issues to be resolved quickly without impacting your administration.
Administrators can monitor, retry, and review synchronization statuses. This is especially valuable for stores with higher order volumes or more complex accounting setups.
Thanks to this transparent error handling, the Magento 2 Exact Online integration remains reliable, manageable, and suitable for daily use in professional webshops.
Advanced Magento 2 Exact Online Integration Settings including OSS and VAT Mapping
The Magento 2 Exact Online integration includes advanced configuration options for accurate VAT handling, ledger mapping, and international tax compliance. You can define default tax classes, map VAT rules, and configure fallback settings to ensure every order is processed correctly in Exact Online.
For EU-based stores, the extension supports OSS (One Stop Shop), allowing VAT to be handled per country while reporting centrally. Country-specific mappings ensure accurate tax allocation and correct cost center assignments.
Additionally, advanced ledger mapping provides full control over how transactions are booked in Exact Online. This makes the integration highly suitable for complex Magento 2 setups with multiple VAT rates, regions, and accounting requirements.
Benefits for Developers
- Clean Magento 2 architecture without core overrides
- Direct API integration with Exact Online
- Extensive logging for debugging and monitoring
- CLI commands for testing and validation
- Suitable for high order volumes through queue processing
- Compatible with Hyvä and standard Magento themes
What Merchants Need to Know
- Automatic synchronization of orders and invoices
- Less manual bookkeeping and fewer errors
- Full overview within the Magento admin
- Reliable processing via Magento cron
- Secure API integration with Exact Online
- Specifically developed for Magento 2 webshops
Frequently
Asked Questions
A list of the most frequently asked questions from the Exact Online Integration extension for form.
How does the Magento Exact Online integration handle multiple administrations?
How are synchronization errors handled?
What type of entries are created in Exact Online?
Can I configure ledger accounts and journals?
Does the integration support different payment methods and VAT rates?
Is the Magento Exact Online integration suitable for complex stores?
Knowledgebase
All familiar Help articles
A list of the most frequently asked questions from the Exact Online Integration extension for . We've tried our best to help you with the installation, configuration and troubleshooting. If you do not find the answer you were looking for, you can always send us a message through this form.
Installation articles
Installation using Composer (recommended) Installation using the Adobe MarketplaceConfiguration
Changelog 1.1.1 is released on 17 June 2026
Our plugins are regularly updated to ensure compatibility with the latest Magento release.
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Improvements:
- Add creditmemo PDF sync for Exact Online Compatibility:
- Magento 2.3.x and up
- PHP 8.1 and up
- Accounting Base ~3.0.0
-
Features:
- Added option to attach Magento PDF to invoice / creditmemo. Improvements:
- Improve error parsing for non-JSON API responses Compatibility:
- Magento 2.3.x and up
- PHP 8.1 and up
- Accounting Base ~3.0.0
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Bugfixes:
- Fix ledger and cost center pagination.
- Fix token refresh rate limit when the token is not expired.
- Add `$orderby=Code` to the GLAccounts query for consistent pagination ordering. Compatibility:
- Magento 2.3.x and up
- PHP 8.1 and up
- Accounting Base ~3.0.0
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Features:
- Automatic sync of invoices, credit memos, and customers to Exact Online
- OAuth2 authentication with automatic token refresh
- Full costcenter support: API import, product attribute, and line item mapping
- OSS (One Stop Shop) support with single-line VAT code mapping
- Configurable OSS country source — shipping or billing address
- Inline editing for Boekingsregels on the accounting order tab
- Inline VAT Code editing with propagation to Exact Online customer records
- Modal for debugging API calls
- SalesEntry-based booking flow with entry number tracking
- Tax rate mapping with Magento tax rules
- Cron-based automatic synchronization
- Selftest, debug and error logging
- Multi-store support Compatibility:
- Magento 2.3.x and up
- PHP 8.1 and up
- Accounting Base ~3.0.0
100% Unencrypted Code quality guaranteed.
Adobe Commerce Marketplace Approved
This extension is listed on the official Adobe Commerce Marketplace and has passed their review process for code quality, performance and security.
Adobe Marketplace approval means the extension follows Magento coding standards and integrates properly with the platform. Updates go through the same review process.
Hyvä Compatible Plugin
This extension includes full support for Hyva Themes. All frontend components, widgets and templates work natively with Hyva's Alpine.js and Tailwind CSS stack.
The extension works out of the box on Hyva and is tested with every new Hyva release to ensure continued compatibility.
GraphQL Made Ready
This extension exposes its data and configuration through Magento's GraphQL API. You can query and mutate data directly from headless frontends or custom applications.
The GraphQL schema follows Magento's conventions and covers all key functionality of the extension. This makes it ready for PWA Studio, Vue Storefront or any other headless setup.
Magento Cloud Support
This extension is fully compatible with Adobe Commerce Cloud (Magento Cloud). It works with the read-only filesystem, the build and deploy pipeline and cloud-specific caching layers.
No additional configuration or workarounds are needed for cloud environments. The extension handles static content deployment and config management the same way as on-premise installations.
Private Composer Repo
After purchase you get access to a private Composer repository with personal credentials. Install and update the extension with a single composer command, just like any other dependency.
Your Composer credentials are available in your account dashboard. Updates are published to the repository as soon as a new version is released, so you always have access to the latest version.
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